Club Policies

Child Protection Policy

The British Judo Association upholds the principle that all children whatever their age, culture, disability, gender, language, racial origin, religious belief and/or sexual identity have the right to protection from abuse. The members, staff and volunteers of the Association are committed to the welfare and protection of children and young people so that they can enjoy sporting activities in safety without fear, threat or abuse.

British Judo Association Child Protection Policy

The Safelandings documents below are the official child protection policies and procedures for all bodies that form the British Judo Association (British Judo Association, Judo Scotland, Northern Ireland Judo Federation & Welsh Judo Association).



Safe Landings

Safelandings - British Judo's Child Protection Policy & Procedures

Download British Judo's Child Protection Policy & Procedures


Equity Policy Statement.

Hereford Judo Club is committed to ensuring that equity is incorporated across all aspects of its development. In doing so it acknowledges and adopts the following Sport England definition of sports equity:


Sports equity is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society.


Hereford Judo Club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status.

Hereford Judo Club is committed to everyone having the right to enjoy their Judo in an environment free from threat of intimidation, harassment and abuse.

All Hereford Judo Club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity.

Hereford Judo Club will deal with any incidence of discriminatory behaviour seriously, according to club disciplinary procedures.


Parent/Carer Agreement

As the parent/guardian of a child who is a member of Hereford Judo Club, I agree to:

a) Encourage my child to learn the rules and play within them.

b) Discourage unfair play and arguing with officials.

c) Help my child to recognise good performance, not just results.

d) Never force my child to take part in Judo.

e) Set a good example by recognising fair play and applauding the good performances of all.

f) Never punish or belittle a child for losing or making mistakes.

g) Publicly accept officials’ judgements.

h) Support my child’s involvement and help them to enjoy their Judo.

i) Use correct and proper language at all times.

j) Oppose discriminatory behaviour and promote equality of opportunity.

k) Provide current emergency contact and medical information for my child before leaving them in the club’s charge.

l) Ensure that my child arrives on time, is appropriately dressed (with all jewellery removed), and is clean and physically fit to train.

m) Ensure that my child understands the club’s rules.

n) Support the club’s coaches in their endeavours to train the children.


Whilst the club seeks to provide a safe environment within which to practice Judo, I understand that Judo is a contact sport and accept that accidents can happen. I understand that the club has a qualified first-aider at all its training sessions and that if for any reason medical attention is required, the coaches will ensure that nobody undertakes first aid treatment for which they are not qualified and that they will seek more qualified attention where they cannot confidently deal with the problem.



Health and Safety

All club members and visitors should follow the guidelines below at all times:

Safety on the Mat.

Never wear shoes on the mat.

Come to the training session washed with a clean Gi.

Watch your space on the mat and if thrown get up quickly to avoid someone falling on you.

When seated, kneel or sit cross legged. Do not lean on the wall – you may not be able to get out of the way quickly enough.

Safety off the Mat

Wear shoes at all times when off the mat

Always ask permission to leave the mat

After using the toilet, wash your hands



Do not come to play Judo if you are not fit enough to train

If you come to a training session with an injury, inform the coach at the start of the session.

Do the exercises as shown; do what you can and do it well but not to the point of straining.

If you are hurt, inform the Coach immediately.

Keep your medical form up to date.


Have a current BJA license      –       It is your Insurance.


Privacy Notice Hereford Judo Club (How we use Club Membership information)


The categories of Club Members information that we collect, process, hold and share

·   Personal information (such as name, employee or teacher number, national insurance number)

·   Special categories of data including characteristics information such as gender, age, ethnic group, disability

·   Membership contract information (such as name, date of birth, address, emergency contact)

·   Competition data (this is collected and shared with the British Judo Association, to advise and guide members on the next steps in qualification or grading)

·   Qualifications (and, where relevant, subjects taught)

·   Medicalinformation (this is collected to ensure that in case of an emergency coaches are aware of any special medical needs)


Why we collect and use this information


We use member information data to:

·   Enable thedevelopment of a comprehensive picture of the member to assist with progression in the sport

·   Inform members about development of the sport and club

·   Ensure members are kept informed of club events

·   Enable members to progress onto higher level competitions; and

·   Enable the British Judo Association to track and improve Judo for its members


The lawful basis on which we process this information


We process this information under the membership contract you have entered into with Hereford Judo Club or in relation to the steps taken to enter into that contract.

Where information of a non-sensitive nature is processed and is therefore in the Club's legitimate interests i.e. membership of the club.  Where sensitive data is processed by means of consent, with appropriate safeguards and is in the legitimate interests of the club. Or is in your vital interests.


Collecting this information


Whilst the majority of this information you provide to us is mandatory, some of it is provided to us on a voluntary basis.  In order to comply with data protection legislation, we will inform you whether you are required to provide certain membership information to us, or if you have a choice in this.

Storing this information


We hold your data for the duration of your membership with the club.  Where we have invoiced for items or collected payments, the Club will retain your information for 7 years.


Who we share this information with


We routinely share this information with:

·   British Judo Association

·   Sport England

·   Other Club's where competitions are held


The reason for sharing you data is to highlight and encourage competitors to advance in the sport.  Or to apply for further funding to ensure the sports or clubs longevity.


Why we share membership information


We do not share information about members with anyone without consent unless the law and our policies allow us to do so.

It is a pre-requisite of the sport that all club members register with the British Judo Association, hence we supply information to them, for this and insurance purposes.


Requesting access to your personal data


Under data protection legislation, you have the right to request access to information about you that we hold.  To make this request for your personal information, contact Gerald Meek (01568 770641)


You also have the right to:

·   Object to processing of personal data that is likely to cause, or is causing, damage or distress

·   Prevent processing for the purpose of direct marketing

·   Object to decisions being taken by automated means

·   In certain circumstances, have accurate personal data rectified, blocked, erased or destroyed;

·   Claim compensation for damages caused by a breach of the Data Protection regulations


If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us in the first instance.  Alternatively, you can contact the Information Commissioner's Office at


Further Information


If you would like to discuss anything in this privacy notice, please contact Gerald Meek (01568 770641)